E352 -


Leave - Sick

The Library District recognizes that employees will need time off from work to address their medical needs or to provide care to members of their immediate families.

Sick Leave is provided to all budgeted employees.

Immediate family members are defined as Spouse, Parent or Child (under the age of 18, unless incapable of self-care because of a disability). Definitions of immediate family members are taken from the Department of Labor - Family and Medical Leave Act. https://www.dol.gov/whd/regs/compliance/whdfs28.htm


  • Beginning with the first full pay period of employment, sick leave will be accrued at the rate of 4.62% an hour for hours worked as follows:

  • Full-time employees will accrue ninety-six (96) hours per calendar year.

    • Sick leave may be accrued to a maximum of 600 hours.

  • Part-time employees in budgeted positions will accrue hours at a rate based on the number of hours worked in a pay period.

    • Employees in budgeted positions of .500-.700 FTE may accrue up to 300 hours.

    • Employees in budgeted positions of .300-475 FTE may accrue up to 150 hours.

  • Employment must continue through the last workday of a pay period to earn sick leave for that pay period.


Sick leave may be used in accordance with the following provisions:

  • Sick leave may not be used prior to accrual.

  • Sick leave may be used for an employee’s personal illness or medical appointments which could not be scheduled outside of working hours.

  • Sick leave may be used to care for an immediate family member during an illness or for medical appointments which could not be scheduled outside of working hours.

  • If sick leave is exhausted, personal leave then annual leave will be used in its place.

  • If the employee is on leave under the Family and Medical Leave Act (FMLA), sick leave will be applied to the leave. Personal leave then annual leave will also apply once the sick leave is depleted.


Sick Leave Reporting

  • If an employee is absent unexpectedly due to personal or a family member’s illness, the employee should notify his or her supervisor or manager as soon as reasonably possible. In non-emergency situations notification should occur prior to the start of a scheduled shift.

  • Any period of sick leave which the employee knows about in advance, i.e. non-emergency surgery, should be requested and approved at least 14 days in advance of the start of the leave.

  • An employee who has a sick leave absence in excess of three consecutive work days must present medical documentation for the absence to his or her immediate supervisor.

Employees are not paid for unused sick leave upon termination of employment. Accumulated sick leave is cancelled upon termination and not reapplied if rehired.

Refer to Policy E310- Family and Medical Leave to determine eligibility for protected leave.



 (Approved 8/18/2016. Effective 1/1/2017)